How to Make an Invoice
A short guide to building a clear invoice — what to include, how to number it, and how to save a PDF from your browser.
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Skip the blank page. Start from our free fillable invoice template, then print or Save as PDF.
Open invoice template →
Open invoice template →
What to include on an invoice
- Your business details — name, address, email, optional logo.
- Client (“Bill to”) — legal name and billing address.
- Invoice number & dates — unique number, invoice date, due date.
- Line items — description, quantity, rate, amount.
- Totals — subtotal, tax, discounts, total due.
- Payment terms & methods — see invoice payment terms.
Steps with this template
- Open the invoice template and fill From / Bill to.
- Set invoice #, date, due date, currency, and optional PO.
- Add line items; tax % and discount update the total.
- Paste payment terms into Notes.
- Click Print / Save PDF and choose “Save as PDF”.
PDF & print tips
- Use portrait letter/A4; hide browser headers/footers for a clean page.
- Keep logos under ~800 KB so drafts fit in browser storage.
- Export CSV for a spreadsheet copy.
- Up to 3 drafts stay in this browser.
FAQ
Is this invoice template free?
Yes. No signup. Data stays in localStorage on your device.
Can I use it as an estimate or quote?
Yes — open the estimate / quote page to switch labels.
Do I need Word or Excel?
No. It runs in a modern browser. Print or Save as PDF when done.
Where do I put Net 30 language?
Copy a block from invoice payment terms into Notes.